Below are descriptions of the Services, Document Types, and Options found in our Editorial Service Order Form.
These are the Editorial Services currently available on the first dropdown menu in the Order Form. Expand the name of the Service to see details about the service scope and related options. Where applicable, we include tips about how get the best value out of the service.
Write & Format
This is a standard business writing service. We will compose, write, and format any business document from scratch, based on information provided by the client. Service includes an initial Order Confirmation Meeting and any additional meetings that may be required get clarification.
We estimate the Write & Format service based on the number of pages needed and any optional inclusions such as images, charts, tables, and graph (see Options). The Total Fee upon completion may be more or less than the estimate, based on actual page count, inclusions and options delivered. Upon receipt of payment, the client receives an email with the receipt and a link to download the completed document or content (docx, pdf, or html).
To keep this service affordable Business document writing is the most costly editorial service, often requiring hours of information gathering and research to prepare the content before writing can begin. When the document requires the inclusion of data tables, graphics and other illustrations and images, the cost rises dramatically. To keep the service affordable, we allow clients to select the elements they need from a ‘menu’ of service options rather than a ‘bundled’ price per page. To that same end, we do not include any draft revisions in this service fee. The Total Fee is for a 1st Draft only. However, we will provide a 1st Draft Revision at a steeply discounted rate to clients who request it within 3 business days of downloading the Document. (see 1st Draft Revisions, below).
Tip The more documentation and source material you have at hand when you place the order, the better; that way you do not pay us for that research. If you are working on a shoestring budget, we recommend that you attempt a draft copy of the document yourself and order our Review and Comment, Edit, or Proofread service instead.
Review & Comment
This service is for business owners who write their own documents and website content (or work with boilerplate text downloaded from the internet) and are looking for feedback and a ‘second pair of eyes’.
In this service, we read client-provided documents or digital content and evaluate it for suitability and effectiveness for the client’s intended purpose. Our review is delivered in an online meeting with the client and, if needed, includes recommendations for improvement in content, format, layout, writing style and voice, as well as overall effectiveness.
To keep this service affordable We do not provide a written copy of our review notes. Neither do we do any editing unless requested and paid for separately as a Proofread or Edit service order.
Like our Review & Comment service, our Edit service is for clients who write their own material and/or download boilerplate documents from websites. Modern word processors and AI translators provide ‘textbook’ grammar and spell checks – they do not and cannot edit a document to improve its effectiveness for a particular audience or purpose. We provide that in our Edit service.
We will Edit documents or digital content uploaded (or linked) to our Order Form and deliver a new draft (.docx, html) that includes edits for grammar, spelling, punctuation, syntax, and overall readability, as well as voice and effectiveness for the targeted audience and the intended purpose.
To keep this service affordable We do not provide a markup copy of the original document. However, we will provide a 1st Draft Revision of our Edit at a steeply discounted rate to clients who request it within 3 business days of downloading the Document. (see 1st Draft Revisions, below).
This service provides a standard proofread of a document uploaded by the client.
In our Proofread, we provide editorial markup for errors in spelling, grammar and punctuation. The proof is delivered to the client in an annotated .pdf copy of the document or content.
To keep this service affordable. This service does not include any editorial suggestions or actual revisions to the document. Clients who need those services should select the Review & Comment or Edit service options instead.
Our Website Proof is a comprehensive pre-launch proofread of an owner-developed website developed from predesigned templates such as WordPress or Wix themes and plugins.
The service includes a) proofreading of all content, b) testing of all navigational components, including menus and both internal and external links and c) confirmation of any User signup/login/logout/update provide functionality. We do not confirm sales and payment processing functionality. Website Proofs are charged by the hour. Our Order Form estimates the cost based on the number of pages and user scenarios involved. The service cost includes an Order Review Meeting upon receipt of the Order. Testing results are delivered in a written inventory of items and issues.
To keep this service affordable. We not include an after-action review meeting in the service fee. If needed, the client can book and pay for a Project Review Meeting, provided that the meeting is booked within 10 business days following receipt of the Website Proof
Note: A Website Proof is not a substitute for the formal QA and end-user acceptance testing provided by interactive agency developers. Neither does it include editorial, sales, or marketing suggestions, or any actual revisions to the website. For a referral to interactive agencies that provide those services, clients can book a Vendor Referral meeting with us.
Research and fact-checking services are charged by the hour. The service begins with a requirements-gathering meeting where the client describes the research topic, the scope of research required, and other relevant criteria. At the end of the meeting, we provide an estimate of the number of hours required to complete the assignment. Once approved by the client, we send an invoice for payment or deposit. Upon receipt of payment we begin work.
To keep this service affordable. Results are delivered in a PDF document with citations. If the client wants to have an in-person review of the research, they can book and pay for a Project Review meeting, provided that the meeting is booked within 10 business days following receipt of the Research Document.
1st Draft Revisions (of a previous work order)
Clients can request a 1st Draft Revision of any completed editorial work order. The service must be requested within three (3) business days of receiving the completed job. A Draft Revision is charged as an Edit at a steeply discounted rate. Revision requirements are determined in a short requirements-gathering meeting with the client, and the exact cost of the revision/rewrite will be determined at that time, along with an estimated turnaround time. Additional revisions/rewrites will be charged at the standard Edit Service rate.
Below are descriptions of the types of documents we provide services for. The Document Type is selected from the second dropdown menu on the Editorial Order Form. Expand the name of the Document Type to see details:
A Business Brief is a short business summary or synopsis used most often in business pitches and presentations. It is composed and formatted to highlight key company/business information in an easy-to-read format and delivered as a handout for prospective investors, lenders and business partners. (1-2 pages)
We support Business Plans of all kinds and specialize in delivering plan documents that meet the requirements of banks, the SBA, and other business lenders. Standard plan formats run approximately 30-35 pages in length, but can vary depending on the intended use. The plan document usually includes several graphs or charts, as well as Appendices and Exhibits of related business information.
Note: Business Plans can be expensive. Here are some ways we help to control the the cost:
- In generating the cost estimate, we start with the average length and number of inclusions and assume that the client is providing all the necessary business information to compose the Plan, including goals and milestones, strategy, histories, bios, business sector, competition, barriers to entry, product cost and pricing, the competition, monthly business expenses, etc.
- In the Order Review meeting, we will confirm what is actually needed and if the client has the information we need to compose the Plan. If the client doesn’t have all the source material to hand, we will put a hold on the order to give them time to assemble the necessary information and provide it to us.
- If the client needs assistance in discovering and collecting information for inclusion in a Plan document, the cost will go up. We charge by the hour for Research and Fact-finding, and it can take anywhere from 2 to 20 hours to analyze the market, business sector, and competition alone. If this is a micro-business acquisition and the business has a history, the research needed for the plan can take over 40 hours. If the business is new and still in development, and the client is looking for help in planning, we recommend using our Startup Project Consulting service instead.
A Company History can be a full history or a summary/recap of the business. Histories can be prepared to be used as a handout/attachment for business presentations, for inclusion in a Business Plan, or as website content. (1-3 pages, depending on intended use)
Correspondence and Memos
We will prepare business correspondence for delivery via mail or email. (Usually 1-2 pages in length)
Executive Bios are usually short career summaries with optional biographical information. They are written and formatted for use in company reports, business plans, brochures, websites, and presentation handouts. (1 paragraph to a full page, depending on the intended use)
The Executive Summary is either a founder’s ‘vision’ statement featuring goals and milestones, or a stand-alone version of the ‘Executive Summary’ section of a full business plan. (1 paragraph to 2 pages depending on indented use)
Manual / Online Help
We deliver Training Manuals and Online Help docs in a Word document and, optionally, will convert that document into .HTML, .CHM or another Help document format of the client’s choosing.
Note Manuals and Help documents have complex formatting requirements (indexing, tables, cross-references and links, etc.) Because of that complexity, as well as the need for extensive proofing/testing, this Document Type is charged at a higher base rate.
Professional Paper or Blog
This document category includes technical papers, whitepapers, case studies, business journal articles and blogs.
Note Because of the complexity of these documents, which often include references, indexes, footnotes/end notes, glossaries and assembled exhibits and appendices, this Document Type is charged at a higher base rate than other types.
Projections and Use of Funds (spreadsheet)
This Document Type can be produced as a stand-alone document to be shared with potential investors, and/or as a required Appendix in a business plan. We work from a custom spreadsheet template that can be expanded to include investor terms (tranches, percentages, months to break-even, etc.) and updated dynamically when revenues and expense projections change, or terms are re-negotiated.
Note Because of the complexity of these documents, which often include spreadsheet formatting, rollups, summaries, and complex calculations, this Document Type is charged at a higher base rate than other types.
These are business proposals of all kinds, including RFPs, RFIs, project proposals, and contract proposal briefs. (5 to 30 pages, depending on intended use)
Note RPF responses and other business proposals often require/include high quality product shots and other graphic elements which may require the services of a digital photographer and graphic design design artist. The client contacts for those services separately, but we will charge a fee for placing those inclusions in the document (see Options).
Business Reports range widely in number of pages, depending on subject matter and intended use. They often include tables, graphs, charts and other images that illustrate content. In generating the cost estimate, we start with an average page length and number of inclusions and assume that the client will providing those inclusions for placement in the Report. If the client needs assistance in creating tables, graphs and charts, the cost will go up. We charge by the hour for Research/Fact-finding and data manipulation.
Our editors can create scripts from scratch or convert and adapt existing material, including handwritten notes and/or draft content. Scripts are prepared and formatted in standard industry formats for use in audio/video productions of all kinds, including advertising and promotional spots.
If the client is looking for creative script writing services, we may or may not be able to provide the service based on available writing talent. If we cannot provide the service, we will refer the client to someone who can.
We also provide audio transcriptions, converting podcasts and other audio/video recordings to print (see Transcriptions),
Note Scripts are created from source material provided by the client.
Slide Presentation or Pitch Deck (PowerPoint)
Slide presentations can be prepared as a sales or marketing tool or for any other business purpose, including training and on-boarding, process guidance, and investor pitches.
To keep this service affordable We use Microsoft Excel Templates and design options without any modification. The client can select from the MS template library. Custom template development is charged separately.
If you do not find your document type in the drop down list, choose this service option and then describe the type of document you need in the ‘Notes’ section of the of the order form.
When using our Order Form, clients may optionally choose one of the following ‘add-on’ services. Expand the name of the Option to see details about scope and related cost-factors.
Research & Fact-checking
Also offered as a standalone service, this option allows the client to request research or fact-checking as a part of an order for our Write & Format or Edit services. Fees are charged by the hour and are estimated and approved in advance.
To keep this option affordable Research and fact-checking is most-often selected as an option on an order for a Business Plan. Plan sections that require research include ‘The Competition’, ‘Barriers to Entry’, and sections covering things like the impact of supply chain issues and outsourced services. Very often, a founder or new business owner already has done some research on these topics and, if so, uploading that research as source material will greatly reduce the cost of our Research & Fact-checking Option.
ASAP delivery (expedited turnaround time) can be requested but is not guaranteed. Posted fees are estimates and may increase, depending on staff availability and backlog.
This service is offered to clients who are preparing for an in-person presentation to investors, partners or other business associates, or who have been asked to provide printed copies for some other purpose.
We sub-contract printing services and pass the printer’s fees through to the client in a final invoice. All print/bind/ship fees are estimated and approved prior to sending the job to the printer.
If the client does not have a creative graphic designer in their contact list, we can facilitate that work in one of two ways: We can refer the client to a designer who will charge the client separately for the work. Or, we can sub-contract the design work as a part of the order. The referral option is best for any design work that involves branding or other images or illustrations that will be used when presenting the business on an ongoing basis. The sub-contractor option works best when, for example, a table, chart or graph will be used only in the ordered document or variations on that document for a specific time frame. Examples would be Org Charts, 5-year revenue charts. DOM tables and graphs, etc. If we sub-contract the work to a 3rd party, their fees will be estimated and approved, up front, and those fees will be passed-through to the client on the final invoice for the work order.